“Action expresses priorities.” -Mahatma Gandhi
Establishing priorities is fundamental to any great plan. Why? Because it will serve as an efficient guide for your actions. What would you like to accomplish? Do you have a daunting list of things to do at the office? List out everything that needs to be done. You can even focus on a daily or weekly “honey do” activities at home. Either way, categorizing tasks will help you achieve clarity like a pro!
Write down your “to do” list, and evaluate it honestly. Each item should fall into one of the following categories:
1) Not Important, not urgent. – Tasks that fall into this category should be revisited at a later time. Don’t get hung up thinking about them now. Just create a written “parking lot” list, and keep them there. Your time and energy are valuable, so temporarily push the “parking lot” items aside.
2) Important, but not urgent. – If there are things that are important, but not time-sensitive, simply determine when you’ll do it. Mark a calendar or jot down a time and/or date next to the item on your list.
3) Urgent, but not important. – Do you have a time-sensitive task? However, if it is not critical, consider delegating it to someone else. Focus your valuable energy on only important things.
4) Urgent and important. – If something falls into this category, it’s time for action! At this point, your actual “to do” list should be manageable. You’re now ready to get out there and make things happen!
The next time you become overwhelmed thinking of all the things you need to do, just remember: categorizing your tasks will help you become more focused and productive.
How do you establish priorities? Drop me a note sometime!
It’s your move. Make it a great one!